Agency-Wide Inventory
Centralized visibility of controlled medications by agency, apparatus, and secure storage location.
Features
Every vial. Every transfer. Every record.
Vault2Vial brings the full controlled-medication lifecycle into one place — from receiving to administration, waste and review.
Individual Medication Tracking
Unique vial identification with medication name, concentration, container quantity, lot number, expiration date, and location history.
Chain-of-Custody Transfers
Document medication transfers between authorized locations, including transfer acceptance, rejection, and outstanding transfers.
Inventory Verification
Routine inventory checks with support for missing medications, unexpected medications, and discrepancies requiring review.
Medication Administration
Document medication administration information, including administered quantity, patient reference information, and provider acknowledgment.
Waste Documentation
Document partial or complete medication waste with provider and witness verification when required by the workflow.
Expiration Monitoring
Identify medications approaching expiration and support proactive inventory management.
Audit Trails & Reporting
Access inventory summaries, medication trace history, transfer records, inventory check history, and discrepancy reports.
Role-Based Permissions
Differentiate access for administrators, supervisors, and authorized users.
Dashboard Notifications
Highlight open discrepancies, outstanding waste documentation, overdue transfers, and upcoming medication expirations.
Interface cards are illustrative and use sample data.